Timing plays an important role in a commercial relocation for several reasons, with budget and availability at the forefront.
Considering most people move during the summer months, this is the busiest time of year for moving companies. May through September is considered peak season, during which time moving companies are booked far in advance and may command higher rates. Summer not only affects a moving company’s scheduling and resources. It may also impact your staff availability because employees generally take advantage of the summer months for vacation.
Pricing and scheduling options may be favorable in the off-season. In the slower months, (September to April) many companies will offer reduced rates in order to stimulate business which is economical for your office move. Scheduling a move in the off-season also allows for more service date options and availability of additional resources or team members should the need arise.
In addition to scheduling in the peak or off season, you should consider mid month and weekday timing specifically. If your company operates on a standard Monday through Friday basis it may seem logical to move on the weekend. This may limit downtime but it may also be more difficult to gain employee participation. Employees may be more likely to assist in the move during weekday hours so consider moving in the middle of the week. This tactic will also allow for more flexibility with the movers’ schedules. Furthermore, aiming for a mid month move may be beneficial as moving companies generally have more availability.
If there is no way around a summer move, or even one in the beginning or end of the month, start planning as soon as possible so you may secure a reputable moving company for a seamless relocation.
To summarize the importance of timing:
- September through April will offer the best rates
- Mid-week moves may result in greater employee contribution
- Business is slower in the middle of the month which may lessen disruption
- Off-season moves offer greater flexibility and more resources